Employee records contain sensitive information, from Social Security numbers to health details and financial data. If these records fall into the wrong hands, it can lead to identity theft, fraud, and privacy breaches. At Shred Monkey, we understand the importance of securely disposing of outdated employee records to safeguard both your employees and your business.

The Legal Obligation to Shred
Businesses are legally required to protect the personal information of their employees, both current and former. Laws such as the Fair and Accurate Credit Transactions Act (FACTA) and the Health Insurance Portability and Accountability Act (HIPAA) mandate the secure disposal of sensitive information. Failing to comply with these regulations can result in hefty fines and legal consequences.
Protecting Your Employees
Outdated records that aren’t properly disposed of can leave your employees vulnerable to identity theft. Even outdated documents, like old addresses or phone numbers, can be pieced together by criminals to commit fraud. By securely shredding old records, you ensure that your employees’ personal data remains protected, both during and after their employment.
When to Shred Employee Records
Not all employee records should be shredded immediately. Retention periods vary depending on the type of document. For example, payroll records should be kept for at least three years, while employee tax records might need to be retained for up to seven years. However, once these periods have passed, it’s essential to dispose of them securely.
Shred Monkey’s Secure Shredding Solutions
At Shred Monkey, we offer secure off-site shredding services, ensuring that your old employee records are destroyed in a safe, compliant, and eco-friendly manner. Our NAID-certified team is background-checked, and our shredding process is video-monitored for complete transparency.
Don’t take unnecessary risks with your employee records. Let Shred Monkey help you protect your workforce’s privacy and maintain compliance with data protection laws. Contact us today at (317) 916-1800 to learn more about our shredding solutions in the Indianapolis area and beyond.